Administrative Assistant

Iowa City, IA

SLAM is seeking an Administrative Assistant to support the Iowa City office of the SLAM Collaborative. The ideal candidate is someone who thrives in a multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Skills required/preferred:

Administrative support experience, preferably in the architectural, construction or other related industry.
Software: proficiency in Excel, Word, AIA, Deltek
Additional skills: thorough, accurate, proactive, self-motivated, organized, excellent oral and written communication skills; understanding of industry terminology preferred.

Key Responsibilities:

Accurately maintain and organize all project files and records (electronic and hard copy)
Manage project web-based programs and workflows for numerous projects simultaneously
Review and track Owner/Architect agreements in various owner systems (BUI, eBuilder, )
Prepare and track Owner Contract Amendments
As PM, review monthly invoices
Prepare Consultant Agreements as needed
Prepare and track Consultant Amendments
Prepare AIA contracts from drafts
Review Consultant Invoices and Vendor Invoices and approve in Deltek system
Request new project numbers in Deltek system
Maintain current project list
Monitor Accounts Receivable and follow-up on unpaid invoices
Work with PM to prepare project specifications
Work with PM to prepare and issue bidding documents and addenda

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