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Administrative Assistant

Iowa City, IA

SLAM is seeking an Administrative Assistant to support the Iowa City office of the SLAM Collaborative. The ideal candidate is someone who thrives in a multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Skills required/preferred:

  • Administrative support experience, preferably in the architectural, construction or other related industry.               
  • Software: proficiency in Excel, Word, AIA, Deltek
  • Additional skills: thorough, accurate, proactive, self-motivated, organized, excellent oral and written communication skills; understanding of industry terminology preferred.

Key Responsibilities:

  • Accurately maintain and organize all project files and records (electronic and hard copy)
  • Manage project web-based programs and workflows for numerous projects simultaneously
  • Review and track Owner/Architect agreements in various owner systems (BUI, eBuilder, )
  • Prepare and track Owner Contract Amendments
  • As PM, review monthly invoices
  • Prepare Consultant Agreements as needed
  • Prepare and track Consultant Amendments
  • Prepare AIA contracts from drafts
  • Review Consultant Invoices and Vendor Invoices and approve in Deltek system
  • Request new project numbers in Deltek system
  • Maintain current project list
  • Monitor Accounts Receivable and follow-up on unpaid invoices
  • Work with PM to prepare project specifications
  • Work with PM to prepare and issue bidding documents and addenda