Administrative Assistant

SLAM is seeking an Administrative Assistant to support our Los Angeles, CA office. The ideal candidate is someone who has graphic abilities, thrives in a multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Preferred Skills and Attributes:

• Administrative support experience, preferably in the architectural, construction or other related industry         
• Proficiency in PowerPoint, InDesign, and other photo editing software
• High Proficiency in Excel and Word; experience with AIA and Deltek a plus
• Ability to multi-task and stay ahead of deadlines
• Ability to work effectively alone and as part of a team
• Good written and verbal communication skills (this position requires writing and frequent communication via phone, email, and in-person)
• Friendly, organized, and detail-oriented creative thinker
• Basic graphic design skills in digital media
• Understanding of industry terminology preferred, but not required

Responsibilities include, but are not limited to:

• Answering phones, ordering office supplies/maintaining office equipment, filing, coordinating lunches and meetings, managing incoming and outgoing mail and packages, and keeping the office tidy
• Assist staff with miscellaneous tasks, i.e. drafting letters or meeting notes, scanning and printing drawings, filing paperwork and drawings, etc.
• Assist in graphic layouts and preparing proposals utilizing InDesign
• Reconciling monthly accounts (i.e.: petty cash and credit card statements);
• Place maintenance and service calls for office equipment
• Maintaining archived documents, which includes transferring files to storage
• Assist with the scheduling of travel arrangements

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