design thinkers blog

Administrative Assistant

Los Angeles, CA

SLAM is seeking an Administrative Assistant to support our Los Angeles, CA office. The ideal candidate is someone who has graphic abilities, thrives in a multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Preferred Skills and Attributes:

  • Administrative support experience, preferably in the architectural, construction or other related industry         
  • Proficiency in PowerPoint, InDesign, and other photo editing software
  • High Proficiency in Excel and Word; experience with AIA and Deltek a plus
  • Ability to multi-task and stay ahead of deadlines
  • Ability to work effectively alone and as part of a team
  • Good written and verbal communication skills (this position requires writing and frequent communication via phone, email, and in-person)
  • Friendly, organized, and detail-oriented creative thinker
  • Basic graphic design skills in digital media
  • Understanding of industry terminology preferred, but not required

Responsibilities include, but are not limited to:

  • Answering phones, ordering office supplies/maintaining office equipment, filing, coordinating lunches and meetings, managing incoming and outgoing mail and packages, and keeping the office tidy
  • Assist staff with miscellaneous tasks, i.e. drafting letters or meeting notes, scanning and printing drawings, filing paperwork and drawings, etc.
  • Assist in graphic layouts and preparing proposals utilizing InDesign
  • Reconciling monthly accounts (i.e.: petty cash and credit card statements);
  • Place maintenance and service calls for office equipment
  • Maintaining archived documents, which includes transferring files to storage
  • Assist with the scheduling of travel arrangements